Case Study:

thoughtly logo

“Wristband is a must-have for any enterprise SaaS.”

— Torrey Leonard, Founder and CEO

thoughtly-login-page

How Thoughtly leverages Wristband's multi-tenant features to solve authentication for their product-led growth and enterprise sales initiatives.

A Conversation With:

Torrey Leonard, Founder and CEO at Thoughtly
Victor Sanchez, Senior Software Engineer at Thoughtly

11k+

Active users

One

Successful migration from Auth0

Zero

Downtime or auth issues

About Thoughtly

Thoughtly provides AI voice agents to enterprise teams that help boost sales conversions and drive revenue. With a no-code interface, businesses can script conversations, customize tone and personality, and deploy in under 20 minutes. These agents integrate with CRMs and come prebuilt for industries like retail, real estate, healthcare, and more. By automating high-volume calls and accelerating lead follow-up, Thoughtly customers have achieved up to 15x ROI.

The Challenge

Not long after coming to market, it became evident that Thoughtly's platform delivered the most value in enterprise environments. In addition, they still needed a way to support their self-serve user base for small businesses and agencies. These dual customer segments came with fundamentally different authentication requirements.

Enterprise buyers expected isolated user data, white-labeled domains, and customizable login flows. Meanwhile, Thoughtly’s product-led growth motion relied on a common self-signup and login experience shared across all its users. Supporting both of these paths within a single identity system quickly proved difficult.

While the team began redesigning their backend systems to support these heterogeneous use cases, authentication remained a sticking point. They were already using Auth0 and briefly explored their approach to multi-tenancy.

Initially, we considered looking into Auth0's multi-tenancy options, but it seemed so complex that we didn't even seriously pursue that avenue. It was stressful just thinking about implementing it.

Torrey Leonard
Founder and CEO
torrey-leonard

Thoughtly's needs quickly outpaced what Auth0 could offer out of the box.  The lack of native support for serving multiple tenant types from a single application made it hard to separate consumer and enterprise login flows cleanly. Furthermore, building a custom solution to bridge the gap would have slowed product velocity and created a long tail of complexity to manage.

As Thoughtly weighed their options, the team prioritized looking for a solution that wouldn’t drag engineering into months of complex setup or unclear edge cases. Wristband stood out right away with out-of-the-box support for various multi-tenant use cases.

So they made the switch.

There's a lot of really valuable information in the docs, especially around multi-tenancy. From what I've seen, there's no 'gotchas'. You get what you see, and that feels really good.

Victor Sanchez
Senior Software Engineer
torrey-leonard

What Thoughtly Needed From an Auth Provider

  • Support for both self-serve and enterprise login flows under a single application.
  • Per-tenant user isolation to give their enterprise customers complete control over their users’ identities.
  • Customizable policies around MFA and SSO to satisfy enterprise security requirements.
  • Custom-branded login pages and domains for agencies that require white-labeling.
  • Cross-tenant administration capabilities to enable internal teams to manage all customers centrally.

The Solution

Today, Thoughtly relies on Wristband to streamline authentication across its diverse customer base. Out of the box, Thoughtly can now support a shared login experience for self-serve users, while also supporting dedicated login flows for enterprise tenants.

Wristband's advanced tenant-level features are a game changer. [The] team has been extremely responsive, helping to streamline our authentication, freeing up valuable time for our engineers.

Victor Sanchez
Senior Software Engineer
torrey-leonard

What Wristband Delivered

Thoughtly leverages Wristband’s multi-tenant features to support the full spectrum of their business use cases:

Global Tenant for Product-Led Growth Initiatives

Thoughtly uses Wristband’s Global Tenant to support logins for its end consumers, offering a unified login experience with self-signup enabled. Using the Wristband Dashboard, Thoughtly customized the Global Tenant’s login flow by:

  • Configuring a custom domain so login pages are hosted under the Thoughtly domain.
  • Updating the email domain to send messages from a Thoughtly-branded address.
  • Customizing the appearance of hosted pages and emails to match Thoughtly’s branding.
  • Adding a link on the global login page to direct enterprise customers to their dedicated login page.

Standard Tenant for Each Enterprise Customer

Using Wristband’s Dashboard, Thoughtly provisions a dedicated Standard Tenant for every enterprise customer. Each Standard Tenant gets a custom login page, allowing enterprise customers to tailor settings like MFA, password policies, and SSO to their specific needs. User accounts are isolated by tenant, giving enterprise customers complete control over their users’ lifecycle. Self-signup is disabled for enterprise customer tenants, so new users are onboarded through Wristband’s invitation flow.

    Standard Tenant for Thoughtly Employees

    Thoughtly employees are hosted in their own Standard Tenant.  This provides a clear separation between Thoughtly end users and internal admin users.  Using Wristband’s roles and permissions, Thoughtly employees are granted access to their customers’ tenants to perform administrative tasks or provide customer support.

    Zero-Downtime Migration

    Thoughtly engineers collaborated closely with Wristband to build scripts that extracted users from Auth0 and imported them into Wristband via API calls. One major concern was handling passwords, which is a common pain point during identity migrations. With password exports gated behind Auth0’s higher-tier plans, Thoughtly used a secure reset-on-login flow to balance user experience with business constraints. Wristband supported this by enhancing its login workflow to automatically prompt migrated users to reset their passwords.

    People thought [password reset detection] was more secure. Basically, no customers said anything about it except for people who were like: “Cool, this is good”. It was so low friction; it just worked.

    Torrey Leonard
    Founder and CEO
    torrey-leonard

    When the migration went live, the Wristband team remained on-call to monitor everything in real time. The system handled the surge of thousands of users without issue, and within a few hours, the migration was complete and fully stable.

    Key Results

    Focus Kept on Core Business

    ✅  Saved months of engineering time by avoiding the need to build custom multi-tenant auth, enabling the team to stay focused on core product features.

    Streamlined Auth Unlocked Growth

    ✅  Removed barriers to scaling by simplifying authentication with a unified solution, enabling both Product-Led Growth and enterprise motions to thrive.

    Enterprise-grade Security Achieved

    ✅  Provided enterprise-level security features such as MFA and SSO to its customers to better protect their identities.

    Final Thoughts

    Wristband out of the box is meant for enterprise SaaS. As an enterprise SaaS product, it made the most sense for Thoughtly to use Wristband. So we made the switch, and the switch was easy. Wristband is a must-have for any enterprise SaaS.

    Torrey Leonard
    Founder and CEO
    torrey-leonard

    Don’t let auth slow your business down.

    Start unlocking growth with Wristband’s multi-tenant auth platform today.